GDPR information clause

  1. In accordance with the Article 13 paragraph 1 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – hereinafter: the GDPR, we inform that the Wojciech Ketrzynski Northern Institute located in Olsztyn at ul. Partyzantów 87 is your personal data controller.
  2. In accordance with the applicable regulations, a Data Protection Officer was appointed and can be contacted:
    •in writing at the address: ul. Partyzantów 87, 10-402 Olsztyn
    •via e-mail:
  3. Your personal data, obtained in connection with the contract concluded with you, will be processed for the following purposes:
    •to implement the aforementioned contract,
    •to pursue possible claims or damages,
    •to respond to your letters, requests and complaints,
    •to provide answers in pending proceedings.
  4. Legal grounds for the processing of your personal data are:
    •indispensability for the contract implementation and for taking action upon your request prior to the contract conclusion (Article 6 paragraph 1 letter b of the GDPR)
    •necessity to fulfil the controller’s legal obligation (Article 6 paragraph 1 letter c of the GDPR) – this legal obligation results primarily from the Article 34 paragraph 6 of the Act of October 13, 1998 on the Social Insurance System, which states that if several payers are obliged to pay contributions for the insured to the Social Insurance Institution, pension and disability pension contributions shall be calculated by each of them, unless the insured provides documents confirming lack of such obligation, and from the Article 36 paragraph 2 of the aforementioned Act, according to which the contribution payer is obliged to register employees for insurance purposes; from the Article 46 paragraph 1 of the aforementioned Act, according to which the contribution payer is obliged, under provisions of the aforementioned Act, to calculate and to deduct from the insured’s income and to settle and pay contributions due for each calendar month, and from the Article 11 paragraph 3 of the Act of October 13, 1995 on keeping records and identification of taxpayers and payers, which states that payers are obliged to request tax IDs from taxpayers and to forward them to revenue authorities on tax liability related documents (e.g. on PIT-11 forms),
    •indispensability for the implementation of purposes arising out of the controller’s legitimate interest (Article 6 paragraph 1 letter f of the GDPR)
  5. Providing data is voluntary, however, necessary to implement the contract.
  6. Your personal data may be transferred to:
    •entities processing personal data on our behalf,
    •authorities or public entities entitled to obtain data under the applicable law, e.g. courts, law enforcement authorities or state institutions upon their request based on the appropriate legal grounds.
  7. Your data shall not be transferred to third countries.
  8. The period for which your personal data shall be processed depends on the reason for processing it. The period for which your personal data shall be stored is based on the following criteria:
    •term of the contract
    •legal regulations that may oblige us to process your data for a specific period of time,
    •time period indispensable to defend our interests.
  9. Furthermore, we hereby inform you that you have the right to:
    •access your personal data,
    •request rectification of incorrect personal data or supplementation of incomplete personal data,
    •request the deletion of your personal data, in particular, if you withdraw your consent and there are no other legal grounds for processing,
    •request the restriction to the processing of personal data,
    •object to the processing of your personal data due to your particular situation when your data is processed for purposes arising out of our legitimate interest or for the direct marketing purposes,
    •transfer your personal data,
    •lodge a complaint with the supervisory authority dealing with the personal data protection, i.e. President of the Office for Personal Data Protection.
  10. You have the right to withdraw your consent to the processing of your data at any time to the extent in which the processing was based on your consent Withdrawal of consent does not affect the lawfulness of the processing carried out based on your consent before it was withdrawn. You may withdraw your consent by sending a consent withdrawal declaration to our correspondence address or via e-mail.
  11. We hereby inform you that we do not use automated decision-making systems.
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